Oftentimes it is very useful to share files between computers. This complete guides shows you how to share files between computers.The American workforce is evolving, are you ready?
Today, work from home employees make up almost two-thirds of the entire U.S. workforce. As companies change to adapt to the new way of working, in-person processes are being streamlined online.
Old file sharing methods, like USB drives and email, are quickly becoming things of the past. If you want to keep up with the times, you have to learn how to share files between computers using a cloud platform.
Read on to learn how to share data between computers safely.
Dangers of Using Email to Send Files
When it comes to learning how to share files between computers, it helps to know what mistakes to avoid, like using email. One of the biggest problems with sending files through email is that your data is susceptible to hackers.
In 2019, hackers exposed close to 8 billion consumer records, including email addresses. The moment a hacker gets access to an email account, all of the email attachments in the inbox become compromised.
Another issue with sending files through email is the risk of human error. If you’ve ever sent a file to the wrong recipient, you know exactly what we’re talking about! All it takes is one misplaced letter or number, and your sensitive data can wind up in the wrong hands.
Next, have you ever had someone say they didn’t receive your email? Even though you sent it to the right address? Unfortunately, there’s no way for you to verify on your end if someone has received and opened an email you sent.
Emails can be forgotten, become lost in spam folders, or get accidentally deleted. If the file you’re sending is time-sensitive, and you need confirmation of receipt, an email is not the right way to go.
Finally, emails have file size limits that are usually too small. Whereas a cloud-based storage system won’t have issues with larger file sizes.
Benefits of Cloud File Storage
Learning how to share files between computers using a cloud storage system is easier than you might think! Once you make the switch over to using cloud storage, you’ll be able to enjoy real-time document collaboration.
Here are a few other benefits of using online file sharing:
- Private and secure
- Affordable memberships
- Full accessibility
- Increased productivity
- Control over permissions
- Free up IT department
By using a cloud storage platform, you’ll be able to instantly upload files to a secure cloud server. Mac users can also enjoy a special cloud sharing setup.
Next, the secure cloud server has better privacy settings than any email or on-site servers will. Another benefit is that cloud storage services are usually set at a low and fixed monthly price.
You’ll be able to access your files, no matter where you are, and you’ll also have more control over the settings. For instance, you can set the permissions and controls to restrict access to certain files.
Choose the Best Online File Sharing Platform
Cloud services are also called online file-sharing platforms. To enjoy the benefits of using a cloud sharing service, you’ll first need to find the right platform for your company.
Here are the steps to follow to make sure you chose the right cloud platform:
- Find a secure platform
- Test the system
- Check the version history
The first step is selecting a secure file-sharing system. Google Drive, OneHub, and Microsoft OneDrive are all popular and secure cloud-based storage platforms you can use. To understand how to share files between two Mac computers, check out this link: https://setapp.com/how-to/sync-data-between-two-macs.
After choosing a platform, you’ll want to test it out, to make sure it meets your specific business or personal needs. Start by checking both the upload and download speeds, while also paying attention to the layout of the platform.
Is it a user-friendly system? Does the platform have a wide range of features to help you customize your usage? You’ll want to make sure the platform is easy to navigate for you and the file recipient.
Finally, double-check that the platform you’re choosing offers a version control history. The version control history is important since other people may have the ability to edit certain files. If someone accidentally edits the wrong file, the version control history will help you restore the correct version of the file.
How to Share Files Between Computers With a Cloud System
The next step in learning how to share files between computers is learning how to properly use the cloud. While a cloud-based storage system is much more secure than using email, that doesn’t mean it’s impenetrable. Instead, you’ll need to take all of the necessary security precautions, to keep your information safe.
To start with, always set permissions on your files. Instead of allowing the information to be accessible to anyone in the cloud, restrict access to only include those who need to see the file or folder. Next, stay up to date on the activity of a file you upload.
Make a habit of routinely checking up on the files you upload to see who’s read the file. You’ll also be able to see if anyone’s made any comments or edits to the file.
Moving on, you’ll want to create passwords to protect any sharing links you plan on using. Both password-protected and time-expiring sharing links will help give your data an extra layer of protection.
Finally, you should always set your folders to automatically back up. Automatic synchronization is something you should set for your most important file folders. By backing up your data you can rest easy knowing you’ll never lose your work.
Keep Your Files Safe
Now you know how to share files between computers, without compromising your data. Don’t wait to make the switch over to a secure, online file sharing platform.The sooner you switch to the cloud, the easier it’ll be for you to keep your files safe! For more ways to stay safe, explore the rest of this site