Time management is an art known to only a select few in any given group of people. Those who know how to manage their time in everyday routine possess and exercise conscious control over the time they spend on every small and big activity in daily life.
Those who know how to manage their time effectively perform better in their workplaces and are more likely to achieve their goals in life. Thus corporate world regards people with good time management skills better than those who don’t.
This article aims to introduce you to the 4 D’s through which time management skills help you or your employees improve their performance.
Four D’s take make time management an effective skill for corporates
Time is a rare commodity. It is an invaluable asset if you realize this, you will want to learn to be better at its management. Time management skills empower you to manage your work and leisure with ease. They also help you avoid stressful situations when there is more work than the routine.
If you want your employees to learn to manage their time to the best of their abilities, help them enhance their abilities. You can do so by providing them training opportunities. Learning time management will enable to use of the four D strategy as follows:
When you are working in a professional setting, you have many commitments to fulfill. Some of these commitments are necessary while there are some which are solely for goodwill or because you couldn’t say no to it in courtesy. Well, now you have to manage it alongside your important commitments.
Steve Jobs says, ‘deciding what not to do is as important as deciding what to do.’ Those who prioritize their work performance and want to manage their work without inviting any amount of undue stresses, decide what they need to do and delete the rest of the tasks from their to-do list. In other words, they do not make too many commitments.
If you want to manage your work well within time, let go of the burdens that are not yours to carry. This point of action is especially applicable to people who are working in a leadership position. They need to know the parts of work which they should be doing from the ones which they need to delegate.
Delegation is important in all workplaces. If you are in a leadership position in a corporate setting, you should know who the suitable person is for a photocopying job or a technical issue pertaining to a working system. Choosing the right person for the right job will enable you to manage time more effectively in the workplace.
Deference is the third line of action to become a pro at time management. It is not exactly delaying, but it somewhat is. For deferring a task, you have to order your list of tasks in such a way that you place the high priority tasks at the top and the low priority pones at the bottom of the list.
You need to put off the tasks with the least priority until a later point in time. It helps you free up time for the most important task at hand. While the deferred tasks can be delays, these are the tasks that you need to do essential but at a later stage in the month or week.
Delete, delegate, and defer leave you with the part where you have to do the tasks on your list. While it is obvious that you have to do the work, actually realizing that now is the time to do your work is something else. ‘Doing’ is easier said than done. You need to prepare your mind and get started on it.
This motivation should come from the inside. You need to be able to realize that it is important for you to meet the deadline. You need to stop procrastinating and start work.
Ways to learn time management?
Time management is an art that many people in your organization do not master. But you can help them learn it. You can encourage them to do work on schedule by incentivizing them. You can help them recognize the benefits of time management.
You can also follow the suit of most corporate businesses in the UAE and seek professional training. If you run your company there, you can get in touch with one of the best companies offering corporate training in Dubai to ensure that your employees learn to spend their working hours with the utmost productivity.
Time management is a skill with timeless importance!
When your employees know how to prioritize their tasks and manage their time well, they faceless stresses. Their work productivity will increase. With a reduction in stress levels and an improvement in productivity, their confidence levels will also rise. This will benefit your business significantly.
So help your employees learn the timelessly important skill of time management!